Executive Assistant to Chairman & CEO
Kallo Inc. (KALO:OTC US) improves the quality and efficiency of care, by providing centralized congruent solutions that address healthcare and business issues for Ministries of Health, hospitals, physicians & other healthcare organizations.
Our technology suite transforms healthcare-delivery via rural healthcare, disease management, clinical globalization and oHealth solutions.
Specialties
MobileCare, RuralCare, Hospital Information Systems, Telehealth Systems, Pharmacy Information, Disaster Management, Air and Surface Patient Transportation Systems, Clinical Training.
Position Overview
This Executive Assistant role provides overall administrative and research support to the Chairman & Chief Executive Officer. This position will interface with all levels of the organization, including the senior leadership team, various advisory boards and the Board of Directors. Local and international travel may be required.
Accountabilities
- Liaison with senior managers and contacts across Kallo businesses.
- Work with sensitive information and maintain confidentiality.
- Prepare presentation material at an executive level.
- Make travel arrangements for CEO and preparing itinerary and all needed items for travel
- Responsible for CEO travel documents such as passport, driver’s license, permanent resident card etc.
- Work with teams in global field offices considering cross-cultural sensitivities and respect at all times.
- Prepare and edit correspondence, communications, presentations and other documents.
- File and retrieve documents and reference materials.
- Conduct research, assemble and analyze data to prepare reports and documents.
- Record, transcribe and distribute minutes of meetings.
- Monitor, respond to and distribute incoming communications.
- Answer and manage incoming calls.
- Receive and interact with incoming visitors.
- Liaison with internal staff at all levels.
- Interact with external clients.
- Assist with event planning, gifts and personal cards.
- Track spending and maintain budget.
- Manage personal calendar including school schedule, birthdays, holiday etc. and plan accordingly.
- Manage personal contacts of CEO.
- Manage CEO personal family commitments, as needed.
Key Deliverables during First 12 to 24 Months
- Plan international travel including flights, hotels, local transportation and agendas.
- Organize schedules (agendas, attendees, objectives) and prioritize incoming meeting requests.
- Work with the CEO to support and augment his ability to respond to action items and to prompt him when these are becoming overdue.
- Co-ordinate project-based work
Qualifications and Requirements
- Bachelors degree
- At least 5 years of experience providing support at the executive level.
- Working knowledge of accounting practices and legal processes.
- Substantial experience coordinating executive schedules.
- High competency with all Microsoft Office applications.
- Knowledge of standard office administrative practices and procedures.
- Ability to prioritize and effectively execute tasks in a high-pressure environment is crucial.
- Strong initiative, assertiveness, negotiation, problem-solving, decision-making and presentation skills.
- Good logical, interpersonal, written and oral communication abilities with a strong attention to detail.
- Organizational, planning, information gathering and monitoring skills.
- Strong execution ability, with an energetic ‘can-do’ team player attitude, and an ability to drive and manage change is important
- Ability to travel internationally for business.
Kallo Inc. has a diverse workforce and is an equal opportunity employer.
We appreciate all applications. If you are among the most suitable for this position, we will be in touch with you shortly. Only those individuals selected for an interview will be contacted.
For more information on Kallo and ongoing business developments, please visit us at www.kalloinc.ca
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